2014 Call to Convention

CALL TO CONVENTION 2014

FIRST CONGRESSIONAL DISTRICT DEMOCRATIC COMMITTEE

1. Call.  Pursuant to the authority provided by the Virginia Democratic Party Plan, the First District Democratic Committee hereby calls a Convention, from 1 pm to 4 pm, June 7, 2014, at the Walker-Grant Middle School, 100 Learning Lane, Fredericksburg, VA 22401.

2. Incorporated Documents.  All appropriate provisions of the Virginia Democratic Party (DPVA) Plan (“State Party Plan”), as amended and the DPVA 2014 Call to Convention are hereby incorporated into this Call by reference and made a part hereof.

3. Purposes.  The purposes of the District Convention shall be:

A. To nominate a candidate to the U.S. House of Representatives;

B. To consider resolutions; and

C. To conduct such other business as may properly come before the Convention.

4. Selection of District Convention Delegates and Alternates.  Delegates and alternates to the District Convention shall be those elected by city or county caucuses to be conducted beginning at noon, May 17, 2014 or 7:30 pm, May 19, at the option of the local committee. The caucuses may be assembled or unassembled. Each county and city committee shall provide the 1st District Committee (info@va1stcddems.org) their Call to Caucus on or before May 3, 2014.

5. Allocation of District Convention Delegates and Alternates.  For the purpose of nominating a candidate for US Congress and all other matters coming before the convention, delegates and alternates shall be elected and allocated in accordance with formula “A” of the DPVA Party Plan as follows:

LOCALITY NAME

D

A

MIDDLESEX COUNTY

3

2

ESSEX COUNTY

3

2

FAUQUIER COUNTY

4

2

FREDERICKSBURG CITY

8

4

GLOUCESTER COUNTY

10

5

JAMES CITY COUNTY

19

9

KING & QUEEN COUNTY

2

1

KING GEORGE COUNTY

6

3

KING WILLIAM COUNTY

4

2

CAROLINE COUNTY

8

4

MATHEWS COUNTY

2

1

YORK/POQUOSON

20

10

NEWPORT NEWS CITY

2

1

NORTHUMBERLAND COUNTY

4

2

PRINCE WILLIAM COUNTY

47

23

RICHMOND COUNTY

2

1

SPOTSYLVANIA COUNTY

9

4

STAFFORD COUNTY

34

17

WESTMORELAND COUNTY

5

3

WILLIAMSBURG CITY

5

2

LANCASTER COUNTY

3

2

 TOTAL

200

100

 

6. Rules of District and State Convention Delegate Selection.

a. Participation and Access.  Participation in the First CD’s Democratic delegate selection process is open to all registered voters living in the 1st Congressional District who wish to participate as Democrats. All meetings shall be open to all members of the Democratic Party regardless of race, sex, age, color, creed, national origin, religion, ethnic identity, sexual orientation, economic status, philosophical persuasion or disability, and all meetings should be publicized fully in accordance with the DPVA Plan. Each county and city committee shall comply with the Affirmative Action provisions of the Party Plan.

b. Pre-Filing.    District/State Convention Delegates/Alternates.  Any Democrat wishing to be a delegate or alternate to the First District Convention shall file a certificate of candidacy with the Chair of the local county or city Democratic committee, or a designated representative, by 5:00 pm, Monday, May 12 for caucuses to be held May 17; by 5:00 p.m., Wednesday, May 14 for caucuses to be held May 19. Only those delegate/alternate candidates who have filed by the deadline will appear on the ballots distributed at the caucuses. 

c. Declaration.  Any certificate of delegate/alternate candidacy for the 1st CD and State Conventions shall include an affirmation that the person is registered to vote in the jurisdiction holding the caucus; is a Democrat; believes in the principles of the Democratic Party; and, does not intend to support any candidate who is opposed to a Democratic nominee in the next ensuing general election.

d. Candidate Preference.  Each person filing as a delegate or alternate to the district and State conventions shall designate on the filing form a candidate preference for the Democratic Party nominee for the office of U.S. House of Representatives, or “uncommitted.” The stated preference, if any, shall be binding on the delegates on the first nomination vote at the District Convention.  Persons filing as delegate or alternate who have not expressed a candidate preference for US Congress will be considered “uncommitted,” and may vote for any candidate on the first ballot, or for “no candidate.”  Delegates to the 1st CD Convention shall have the option of voting for “no candidate” for Congress as well as the option of voting for a candidate.

e. Voluntary Administrative Filing Fee.  Voluntary filing fees of $15.00 payable to the 1st Congressional District Democratic Committee shall be assessed to all persons pre-filing for election as a delegate or alternate.  Local committees may assess an additional voluntary fee of up to $10 to be paid by each candidate for delegate or alternate who pre-files.  No person shall be denied the right to participate in the process due to nonpayment of the voluntary administrative fee.  The local committee shall collect and remit to the 1st Congressional District Committee their portion of the filing fee on or before June 1, 2014.

f. Method of Election and Fair Reflection of Candidate Preference.  Each jurisdiction shall be responsible for choosing the method for selection of delegates and alternates, consistent with the procedures of the Party Plan and this Call. Such delegate selection process shall ensure fair reflection of candidate preference as provided by the Party Plan.

g. Certification of District Delegates and Alternates.  Within five days after each caucus or local convention, but in all events no later than midnight, May 24, 2014 each county and city Democratic Committee Chair shall provide the Virginia First Congressional District Democratic Committee, in Excel format specified by the 1st CD, a list of delegates and alternates elected, including the name, address, telephone, and e-mail address (if available), and 1st CD Congressional candidate preference if any of each delegate. The county or city chair shall also send one check to the 1st CD Treasurer, containing the 1st CD’s portion of the voluntary filing fees.  For the 1st CD, the delegate and alternate list should be e-mailed to the 1st CD, info@va1stcddems.org and Doug Ferguson, Temporary Chair of Credentials, dougferg@verizon.net.  Fees payable to the 1st CD shall be remitted by mail to Virginia First Congressional District Democratic Committee, Attention: Doug Fergusson, PO BOX 5831, Fredericksburg, VA 22403.

If a delegate is unable to undertake or continue in his or her duties as delegate, he or she shall select an alternate to succeed to delegate status or may designate the chair of the caucus, who is elected by the caucus, to select the alternate; failing either, the delegation may select the alternate.  Whenever the number of alternates is less than the allowable number, the delegation may elect alternates to fill the vacant positions from persons within the congressional district.

Election of delegates and alternates under this section may occur after reasonable notice to the delegation if a quorum of forty percent (40%) assembles for the election.  New delegates and alternates shall have the same candidate preference as the delegate or alternate they replace.

Any vacancy occurring in the delegation after the caucus shall be filled by the delegation.  Such action may be done prior to the district convention at a scheduled and publicized meeting.  Alternatively, it may be done by a majority of the delegation at the district convention.  Alternates should first be moved to the position of delegate and additional alternates elected.  The newly elected alternates should be of the same gender and candidate preference as the delegates they replace.

Any locality which fails to elect, or fails to have present on the day of the Convention, a sufficient number of delegates and alternates to complete their allotted delegation, may complete its delegate allocation by recruiting an unseated alternate of another locality within the district.  The Credentials Committee will maintain on the day of the Convention a roster of the unseated alternates present, listed by locality and candidate preference. 

h. Rules and Notice.  Each county and city Democratic committee within the First Congressional District shall establish rules for its caucuses in conformity with this Call, and the State Party Plan.

7. District Convention Rules and Committees.  The 1st District Democratic Convention shall be governed by the rules developed by the temporary Rules Committee and rules developed by the permanent rules committee and adopted by the Convention.

The 1st District Democratic Committee shall appoint the members of the temporary Committees on Credentials, Rules, and Resolutions.  Each Committee shall be composed of a Chair, who is a member of the 1st Congressional District Committee, and 21 members, apportioned one from each local committee in the First Congressional District.  On or before May 3, 2014, the chair of each local committee shall appoint a person to serve on each of these committees, and provide the name, address, telephone number, and email address of those persons to the Virginia First Congressional District Democratic Committee, at info@va1stcddems.org, with a copy to the chairs of those committees as follows:

Rules:  Matt Rowe, mattrowe.va@gmail.com

Credentials: Doug Ferguson, dougferg@verizon.net

Resolutions:  Steve Dixon, sdixon2@comcast.net

The District Convention shall elect Permanent Committees on Credentials, Rules and Resolutions. Each committee shall be composed of a chair, who is a member of the 1st Congressional District Committee, and 21 members. The membership of the Permanent Committees shall be apportioned in the same manner as the temporary committees.

The Virginia First Congressional District Democratic Committee shall certify in writing to the State Democratic Chair the nomination of the district’s candidate for the U.S. House within 36 hours of the nomination.

8. Resolutions.   For a resolution to be considered at the District Convention it must be received by the Virginia First Congressional District Democratic Committee and the Temporary Chair, Resolutions Committee, by May 24, 2014, 5:00 p.m.  Resolutions shall be submitted electronically to info@va1stcddems.org with copies to the Temporary Resolutions Committee Chair Steve Dixon (sdixon2@comcast.net).

9. Candidate Pre-Filing.  Any person wishing to seek the Democratic nomination to the US House of Representatives from the 1st Congressional District must file with the Virginia First Congressional District Democratic Committee, Attn: Candidate Pre-Filing, PO BOX 5831, Fredericksburg, VA 22403 on or before 5:00 pm, May 31, 2014, a Declaration of Candidacy and a Certificate of Candidate Qualification in the form required by the Virginia State Board of Elections of candidates seeking nomination by primary.  A filing fee, payable to the Committee, in the amount of $5,000, shall accompany the Declaration of Candidacy/Certificate of Candidate Qualification forms.  The Virginia First Congressional District Democratic Committee must receive the Declaration of Candidacy/Certificate of Candidate Qualification forms and filing fee by the stated deadline. Only those persons who have properly filed will be considered for nomination by the delegates to the 1st CD Convention.

10. Filing Locations.  Unless otherwise specified herein, all papers to be filed with the Virginia First Congressional District Democratic Committee, PO BOX 5831, Fredericksburg, VA 22403.

Adopted by the Virginia First Congressional District Democratic Committee, this 5th day of April, 2014.

Paid for and authorized by the Virginia First Congressional District Democratic Committee.